Warehouse receiving.
Inventory management.
Warehouse management built around what arrives, what is on hand and what is authorized to leave.
Make the operating plan explicit.
A warehouse program needs more than space. Receiving instructions, product identification, stock status and release rules should be agreed before the first delivery. Seesun helps organize these requirements for a workable storage and handling arrangement.
Facility suitability, location, handling scope and reporting method are confirmed for the goods and intended destinations.
- 01 / RECEIVE
Know what arrived.
Align incoming references, receiving instructions and discrepancy reporting.
- 02 / MANAGE
Keep stock accountable.
Define item records, stock status, count checks and reporting.
- 03 / RELEASE
Move the right quantities.
Use agreed release authority, quantities and customer delivery instructions.
- 04 / REPLENISH
Plan the next arrival.
Review remaining stock, expected demand and the next inbound shipment.
Receiving and put-away requirements
- Match inbound shipments to purchase orders, packing information or agreed references.
- Identify SKUs, quantities, pallet or carton labels and storage requirements.
- Set instructions for quantity differences, visible damage and goods needing review.
- Agree on acceptance checks, receiving records and storage-location identification.
Inventory records and control
- Define item references, units of measure and any required lot or serial fields.
- Distinguish available, allocated and held stock where the program needs it.
- Set the counting schedule, discrepancy review and adjustment authorization.
- Agree on stock reporting format and frequency, rather than assuming a particular software integration.
Authorized releases and outbound handoffs
- Identify who may authorize a stock release and how instructions are submitted.
- Specify SKU, quantity, consignee, delivery address and requested date.
- Agree on picking, packing, labeling and dispatch records for the order.
- Record outbound movements so the remaining stock position can be reviewed.
Before we get started.
Do I need to provide an inventory system?
Not necessarily. Start with the item records and reporting you need. The record format, operating tools and any integration requirements are discussed as part of the service scope.
Can stock be held for several customer deliveries?
A staged-release program can be discussed. Specify the expected order pattern, authorized requesters, release quantities and destinations.
What happens if a delivery is short or damaged?
The receiving procedure should define how differences are recorded, who is notified and who decides whether goods are accepted, held or otherwise handled.
Is the service suitable for every product?
Product dimensions, handling conditions and any special storage requirements must be reviewed. Warehouse suitability is confirmed before goods are sent.
Read the stock position, not just the total
Agree on units and status definitions. In this illustrative record, allocated quantities and held quantities are separate, so available stock equals on hand minus both. This is an example, not actual inventory.
| SKU / unit | On hand | Allocated | Held | Available |
|---|---|---|---|---|
| BRACKET-01 / pieces | 500 | 120 | 20 | 360 |
A report should also show its date, location reference and last movement. Held goods need a documented decision; count differences need an authorized correction. Reporting tools and frequency are agreed for the project.